This privacy policy is for the website (Workspace IT) and is served by (Workspace IT). It governs the privacy of users who choose to use it. It explains how we comply with the UK GDPR (General Data Protection Regulation), the DPA (Data Protection Act 2018), and the PECR (Privacy and Electronic Communications Regulations), as amended by the Data (Use and Access) Act 2025.
This policy outlines how we process, collect, manage, and store your personal data, and how we adhere to your rights under these laws. Additionally, it will cover the use of cookies, third-party advertising or sponsorship, and the download of any files, documents, or software made available to you on this website.
Our contact information is provided if you have any questions.
The Data Protection Act 2018 (DPA 2018) and UK GDPR
This website is compliant with the Data Protection Act 2018 (DPA 2018) and the UK GDPR, which govern how we collect and use personal data, as amended by the Data (Use and Access) Act 2025.
Use of Cookies This website uses cookies to enhance your experience while visiting. As required by UK law, we use a cookie control system, allowing you to accept or decline the use of cookies on your device.
What are Cookies? Cookies are small files that are saved on your computer's hard drive to track, save, and store information about your interactions with the website. They help us provide you with a more tailored experience.
You can deny the use and saving of cookies from this website by adjusting your browser's security settings or using the cookie control system when you first visit.
Website Visitor Tracking This website uses tracking software to monitor visitor usage. The software saves a cookie on your device to track and monitor your engagement with the website, but it will not collect any personal information.
Advertising and Sponsored Links This website may contain sponsored links or advertisements served through our advertising partners. These third-party advertisers may use cookies to track your engagement with their content and to manage referral programs.
When clicking on such ads, you will be directed to external websites. Please be aware that these websites are governed by their own privacy policies, and we cannot be held responsible for any damages or implications caused by visiting external links.
Downloads and Media Files Any downloadable content (documents, files, or media) on this website is provided at your own risk. We take precautions to ensure that only safe downloads are available, but we advise you to use third-party antivirus software to verify the authenticity of any downloaded content.
Contacting Us When you contact us through this website, you may be asked to provide personal details. We will keep this information private and secure until it is no longer required for the purpose it was collected. Any personal data you share will be stored in accordance with UK data protection law.
Email Mailing List and Marketing We operate an email mailing list to inform subscribers about products, services, or news. You may subscribe to this list with your explicit consent, and your personal details will be processed in accordance with UK data protection laws.
You can unsubscribe from our mailing list at any time, using the automated service provided, or by following instructions in the footer of marketing emails.
Our email marketing service may include tracking mechanisms (such as clickable links) to monitor user engagement. These technologies allow us to analyze subscriber activity but do not collect personally identifiable information beyond the details you have provided to us.
We use a third-party email marketing platform to send these communications, in accordance with UK data protection law. [Provider name and link to their privacy policy to be added once confirmed.]
External Website Links and Third Parties We include external links to other websites that may be relevant to our users. However, users should exercise caution when clicking on any external links, as we cannot guarantee the content or security of those sites.
Shortened URLs: We may use URL shortening services. Before clicking on shortened URLs, verify their authenticity to avoid malicious websites.
You click on external links at your own risk, and we are not responsible for any damages caused by visiting these external websites.
Social Media Policy and Usage We follow a Social Media Policy to ensure appropriate online conduct. Our official social media profiles will never ask for personal details like passwords. Please verify the authenticity of social media profiles before engaging or sharing personal data.
Social sharing buttons may appear on the website, allowing you to share content directly to your social media accounts. By using these buttons, you may share content with your social media followers, and we encourage you to be mindful of the information you share.
International Data Transfers While we primarily store data within the UK, we may transfer personal data to third parties outside the UK, in line with UK data protection law. We ensure that any such transfers comply with data protection standards, including the UK's data protection test for international transfers and other approved safeguards.
Your Rights Under UK GDPR Under the UK GDPR, you have the following rights regarding your personal data:
The right to access your personal data The right to rectify inaccurate or incomplete data The right to erasure (the right to be forgotten) The right to restrict processing The right to data portability The right to object to processing Rights related to automated decision-making and profiling If you wish to exercise any of these rights, please contact us using the details below.
Making a Complaint If you're unhappy with how we've handled your personal data, please contact us first at hello@workspace-it.com so we can look into it directly. If you're not satisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO).
Information Commissioner's Office (ICO) The Information Commissioner's Office (ICO) is the UK's independent authority for upholding data protection rights. If you feel that your data protection rights have been infringed, you can contact the ICO for guidance.
Contact Us If you have any questions or concerns about how we handle your personal data, please contact us at: hello@workspace-it.com
Resources and Further Information Overview of the UK GDPR (UK Government's guide to the UK GDPR)
Data Protection Act 2018 (Full text of the Data Protection Act 2018)
Guide to the PECR (ICO's official guide to the Privacy and Electronic Communications Regulations)
Information Commissioner's Office (ICO) (The UK's independent authority for upholding information rights and overseeing data protection compliance)
UK GDPR – ICO guidance (ICO's overview and guide to the UK GDPR)
ICO guidance on international transfers (the UK's current framework for international data transfers)
